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If you're aiming for an organized space for team discussions or want to keep communication smooth with your teammates, the Microsoft Teams channel does the job well. Microsoft Teams is found to be extremely helpful for collaborative knowledge building as it integrates with essential team working tools for organizations. You can use tools within Teams as well as tools like Framedrop.ai to boost your collaborations and customer engagement. Communication on Teams is based on channels and thus here is your guide about how to create a Teams channel.
In Summary: How to Create a Teams Channel?
If you are wondering how to create a Teams channel, simply open Microsoft Teams on your device and follow the instructions below.
- Go to the Team for which you wish to create a channel. Click on the three dots (more options) beside the team name and select “Add Channel”.
- Name your channel and add an appropriate description.
- Select the channel type from the options: private, standard, or shared.
- Click on Create, and you are done!
Types of Channels in Microsoft Teams
You can create three types of channels in Microsoft Teams to manage the privileges of members according to your preference or work requirements. These are explained in detail below.
1. Standard channels
Standard channels are public channels that can be accessed by every team member of your company. You can use standard channels to post announcements that are for everyone. They serve their purpose best when you want to have discussions with your entire team because every member can actively participate, share files, and access the shared content smoothly.
2. Private channels
Private channels are pretty self-explanatory. As the name suggests, private channels only allow specific people chosen by the team owner to be a part of it.
Private channels are useful when you want to have private discussions about specific projects and tasks meant for only a small group of people. In a private channel, only the members you have invited can participate. For every private channel, a SharePoint is created automatically to view shared files. This makes things more secure and organized.
3. Shared channels
If you want to collaborate with members of other Teams that may or may not be of your company, you must create a shared channel.
Shared channels aim to provide a linkage between different Teams for external projects that are in collaboration with other organizations. So the members don’t have to switch between different teams for shared projects and have an uninterrupted workflow. Just like private channels, shared channels also have their own SharePoint for easy management of resources.
How to Create a Teams Channel? Step-by-Step Process
Every business requires an organized platform to simplify working on projects with groups. Teams channels are a great way to have real-time collaboration, especially if your staff is remotely connected. So, here is a step-by-step guide on how to create a Teams channel.
For Desktop Users
Step 1: Open Microsoft Teams
On your desktop, open Microsoft Teams. Go to the Team where you want to create the channel.
Step 2: Add a Channel to Your Team
Now click on the 3 dots(...) next to the team name and click on “Add Channel.”
Step 3: Enter the Required Details
You will be asked to enter a name and description for the channel. Enter an appropriate name and a nice description.
Step 4: Select the Channel Type
After the name and description, you must select the channel type. There are three options: standard – everyone can access, private – only specific users can access, and shared – users from other teams can also access.
Step 5: Tap Add
The final step is to click the “Create” button, and voilà!
For Mobile Users
For mobile phones, it’s pretty much the same process as desktops. If you still need any help with it, here is how to create a Teams channel on a mobile phone.
Step 1: Install the Microsoft Teams app
If you do not have a Microsoft Teams App on your phone, first install it for the Play Store or the App Store.
Step 2: Go to Teams
Next, open your app, and sign in to your account. Once you are done setting up, go to the Teams section and then to the team where you want to create the channel.
Step 3: Add a channel
Now click on the three dots and select view channels. Tap the plus + icon on the bottom right.
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Step 4: Enter Details
Lastly, enter a name and description and select the channel type, and a channel will be created.
How to Create Sub-Channels in Teams With Restrictions?
If you want to learn how to create sub channels in teams with restrictions, I am afraid that you can’t. There are no sub-channels in Teams. Let us break it down for you. In Microsoft Teams, there are teams that exist independently. Within these Teams, we can create channels for better organization. The channels can only be of 1 level. You cannot create sub-channels out of a channel.
However, if you want to learn how to create a Teams channel with restrictions, we have already discussed it earlier in the article. A channel with restrictions is basically a private channel where only the invited users have access to channel activities. You may refer to the step-by-step instructions above.
How to Add Members to a Teams Channel Only?
Now that you have learned how to create a Teams channel, it’s time for the next step. How do you call it a Microsoft Teams channel when there is no team in it? Yes, you guessed it right! We are now at the step of adding members to your Teams channel. Follow the steps below:
- Go to the channels where you want to add the members.
- Click on the three dots and then add members.
- You can search the members of your organization by typing in the names, distribution list, and security group of Microsoft 365 group. For people outside your organizations, get a list of email addresses from the Teams channel
- When you are done adding the members, tap add. You can also make someone a team owner.
After having your members onboard, you can have meetings, share resources, conduct webinars, and much more. For webinars, do check out the best webinars platforms here.
How to Hide, Delete, Edit, or Leave a Teams Channel?
After creating a Teams channel, you can hide, delete, edit, or leave it anytime you want. Note that some options like deleting or editing are only open to the team owners and not the members.
- To hide a Teams channel, you can go to the channel, click on more options(...), and select “Hide channels” from the options.
- Similarly, if you want to delete a channel, simply click “Delete channel” from the options. Note that you can only delete a channel if you are the owner of the channel.
- To edit a channel, go to more options(...) and click on “Manage channel”. From there you can edit the settings of the channel.
- To leave a channel in Microsoft Teams, you may need to leave the entire team. Currently, you can only leave a channel or completely exit from the team; there is no third option to leave a standard (public) channel without leaving the team.
- Also, if you want to learn get list of email addresses from teams channel, you can check out this link.
Start Team Collaboration
Self-organization and seamless collaborations are very essential when it comes to working in teams. Using Microsoft Teams Channel can help you significantly boost productivity if you rightly use it. We hope you have learned how to create a Teams channel by now. Create your first Teams channel today and let Framedrop highlight your content to increase customer engagement.
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FAQ
If you are the team owner, you can turn on or off the ability for the members to create channels from the settings. Go to the “Settings” of the team, then “Member Permissions”. Now select the option to let the users create a channel.
Shared channels can only be created by the team owners. If you are the team owner and you don’t see the option for shared channels, try reaching out to admin. Enabling B2B direct connect for creating shared channels requires the admin's permission.
Teams are groups of people where every member of your organization might be present. Teams are made up of different channels where you have discussions and collaborations with your teammates. You can also change background in Microsoft Teams. Channels can be specified based on the departments in your organization, the projects, or a specific topic.